Show Policies

SHOW POLICIES

Registration Confirmation

Your registration will be confirmed by email from meetings@auvsi.org within two business days. Please check your junk and/or spam email folder for confirmation prior to contacting the AUVSI Registrar. If you do not receive an email confirmation within five business days the date your registration was submitted, or you have other registration questions, email jblachek@auvsi.org or call +1 571 255 7789.

Cancellation Policy

  • 25% cancellation fee will be assessed on cancellations received by November 15, 2017
  • 50% cancellation fee will be assessed on cancellations received November 16 through December 31, 2017
  • 100% cancellation fee will be assessed on ALL CANCELLATIONS received after January 1, 2018
  • Refunds will NOT be given for no shows

Cancellations requests must be made in writing and sent to Jason Blachek at jblachek@auvsi.org. Cancellations will not be accepted by phone or onsite. Cancellations will be acknowledged by email. If you do not receive an acknowledgement within two weeks, please contact Jason Blachek at +1 571 255 7789 or jblachek@auvsi.org.

Subsititution Policy

Should you be unable to attend AUVSI Unmanned Systems—Defense. Protection. Security. after purchasing your pass, you may send another member of your organization in your place.

Substitutions must be made prior to badge pickup, before the original registrant has attended any portion of the conference.

The original registrant may make a substitution by emailing jblachek@auvsi.org by Thursday, February 1, 2018. Starting Friday, February 2, 2018 all substitutions must be made onsite and will require hard copy, written permission from the original registrant granting the substitution.

Badges are nontransferable once printed; swapping or sharing is strictly prohibited.

Attendance Policy

Attendance is for members of AUVSI’s industry ONLY. Individuals not in the trade should not attend. AUVSI reserves the right to accept or reject registrations and to cancel any previously accepted reservation, at any time, at its sole discretion, without liability to the registrant or any other party. This policy was instituted to maintain the professional environment of the AUVSI show, while protecting the interests of our attendees and exhibitors.

Loud, abusive, or defamatory language, harassment, unprofessional or inappropriate behavior is not permitted at any time at the show. If such conduct is engaged in by a registrant, please be advised that AUVSI may cancel any previously accepted registration, at any time, at its sole discretion, without liability to the registrant or any other party, and the registrant agrees to exit the premises immediately.

AUVSI event badges cannot be reproduced and once a badge has been picked up, it cannot be resold or transferred to another individual. The AUVSI event badge constitutes a limited revocable license to attend the current AUVSI show. AUVSI event badges are the property of AUVSI and may be revoked at any time for any reason. AUVSI badges must be worn at all times while at the event.

AUVSI has sole discretion over admission at all times and shall strictly enforce all show rules. Attendees agree to abide by AUVSI’s attendance rules, which may be updated at any time. Violators risk immediate confiscation of their event badge without refund and removal from the premises. Violators will not be allowed re-entry.

AUVSI, at its sole discretion, reserves the right to decline the registration of any applicant that may violate national security or export compliance laws, including U.S. economic sanctions. Applicants must provide full, truthful information when registering, in accordance with registration terms and conditions.

Photo and Video Policy

Attendees are permitted to use hand-held cameras to take photographs, capture digital images, and videotape within public areas of AUVSI Unmanned Systems—Defense. Protection. Security. for personal, non-commercial use. Public areas include the exhibit hall; session rooms; press rooms; hotel lobby areas; and hallways.

Large cameras, photo or video equipment, or ancillary equipment such as lighting, tripods, cables, etc. are prohibited (except in instances where approval from AUVSI show management is obtained).

All photographers and videographers are prohibited from entering, photographing, or videotaping non-public areas of AUVSI Unmanned Systems—Defense. Protection. Security. Non-public areas include storage areas; speaker ready rooms; staff offices; and dedicated meeting rooms.

All photographers and videographers are prohibited from impeding attendee traffic flow, blocking doors, stairs, elevators and escalators, and affecting the safety of attendees. All photographers and videographers must fully and immediately comply with any requests, directions, or instructions of AUVSI show management related to safety concerns. All photographers and videographers must obtain exhibitor approval before capturing images within an exhibitor’s booth space.

While attending AUVSI Unmanned Systems—Defense. Protection. Security., all photographers and videographers must comply with all applicable rules, including but not limited to, this policy, all applicable laws, ordinances, municipal regulations, standard operating procedures and administrative procedures. AUVSI event management may evaluate the actions of a photographer or a videographer, and if a determination is made that the actions of a photographer or videographer are not in compliance with any applicable rule, AUVSI event management may terminate the permission granted by this policy.

Minors in the Hall

No one under the age of 18 will be allowed in the exhibit hall during open hours. Badges are required for admittance.

Export Compliance

AUVSI reminds conference participants that they are responsible for compliance with regulations limiting the release of export-controlled technology or technical data and the provision of defense services to non-U.S. persons under the Export Administration Regulations (EAR) and the International Traffic in Arms Regulations (ITAR). AUVSI is not liable for unauthorized releases of technical data by conference attendees.

Force Majeur

In case the premises for the show is destroyed by Acts of God, fire, the elements or by any cause, or in case of government intervention or regulation, military activity, terrorism, civil disturbance, strikes, labor disputes, or any other circumstances make it impossible or inadvisable to hold the event at the time and place provided, the attendee waives any claim for damages or compensation, except the pro rata return of the amount paid for admission, after deduction of actual expenses incurred in connection with the exhibition and there shall be no further liability on the part of either party. In no event shall AUVSI, its officers, directors, trustees, or agents be liable for any direct, indirect or consequential damages resulting from the failure to hold the event.

For registration or policy questions, please contact Jason Blachek at +1 571 255 7789 or jblachek@auvsi.org.

Questions?

Jason Blachek

Jason Blachek
Registration and Housing Manager
+1 571 255 7789 | jblachek@auvsi.org